Production is the final step of eDiscovery, involving formatting your documents uniformly to present to opposing counsel. GoldFynch's 'Production Wizard' feature is designed to help you through this process, and it handles most accepted production formats.
Here's how to produce your files in GoldFynch:
1. Go to the ‘Production’ view by clicking the 'Productions' icon in the left panel
2. Click on the '
Start Production Wizard' button under the 'Production Wizard' tab
Step 1. Choose a name for the Production
1. Enter a name for the production
2. Click on the '
Step 2. Select tags for the production
1. Click on the tags whose documents you want to include in your production. GoldFynch lists each available tag and the number of documents associated with it.
2. Click on the 'OK' button
Excluding files from your production
If there are files that you don't want to be included in your production, but which are assigned tags that are about to be included, use the 'invert' tags feature to quickly exclude those files in bulk
To 'invert' a tag:
1. Tag all the files you wish to leave out of the case
2. Select this tag along with the other tags you want to include in the case
3. Check the checkbox labeled 'Invert' that appears against this tag
All files with an inverted tag will be omitted, regardless of whether one of their other tags is included in the production. Read more about omitting files in bulk using the 'invert' function here.
Step 3. Choose the production output
GoldFynch offers you a number of different output formats for your productions, both with and without load files.
1. Choose a format
2. Click on the '
- Redactions and stamps (Bates, tag, and custom stamps) won’t show up in ‘native’ productions
- Produced 'native' files will contain all metadata they carried when they were uploaded
- To include metadata in files produced with GoldFynch using non-native formats like PDF or TIFF images, you will need to select the 'load file' option and all of the email metadata will be provided in the production in a standard Concordance / Relativity style .dat load file
The formats without load files are:
- Native files: Produces files with the same content and formatting they had when uploaded. (I.e. identical to the uploaded files) So, Word documents will be unchanged Word Documents, emails will be emails, etc.
- Page-based PDFs: Each page in a file will be produced as an individual PDF document
- Document-based PDFs: Each document (email, Word document, Excel spreadsheet, etc.) will be produced as a PDF document
- Family-based PDFs: All files marked for production that belong to the same file family will be produced together in a single PDF file
- Single, bulk PDF: All documents will be produced into a single PDF file
The formats that generate load files are:
- Native files: Documents will be added as they were when they were uploaded
- Page-based TIFFs: The TIFF files generated are single-page, black & white images
- Page-based TIFFs with natives: Documents will be produced in both TIFF and native formats
- Document-based PDFs: Each document will be produced as a PDF document
- Document-based PDFs with natives: Each document will be produced both in PDF and native formats
NOTE: If you choose a production format that includes load files, select a load file parameter profile from the drop-down menu
- Learn about native file types in general here
- Learn about file metadata here
- Learn more about the different types of production formats here
- Learn more about how to customize their control parameters for load files here
Step 4. Choose file types to be produced as native files
If you want to create a non-native production, but wish that specific file types are produced in their native state, it is possible to do so:
- Click on the 'Specify additional file types or tags to be produced as native files' checkbox
- Scroll through the list of file types and tags
- Check on the checkbox against a file type/tag to produced it as a native file
Click on the '
OK' button once you’re done selecting file types to produce in their native formats.
Step 5. Select a sort order
You can sort files included in the production to reorder them. Any sub-files they contain (like email attachments and zipped files) will also automatically be sorted with them.
1. Click on the drop-down list select a sorting option
2. Click on the 'OK' button
The page will immediately update the order of the files, and gives you a preview of how the files will be arranged when you generate your production. Learn more about sorting files here.
Step 6. Select a tag placement for your production
- Stamp non-native documents with Bates Numbers, stamps from tags, and custom stamps
- Choose the position of where these appear on the documents, and the priority in which stamps will be applied if a document has multiple stamps assigned to the same position
- Add additional margin space around your documents to prevent the new stamps from overlapping existing content if there is any
Once you are done editing and placing stamps, click on the '
- If you want to disable Bates Stamp, custom stamp, or tag placement, you can do so by selecting the “no-placement” option
- You may see tags other than the ones you selected in Step 2 appear on this screen. This is because some of the files you chose also had these other tags assigned to them. If you don’t want these tags to appear as stamps, assign them the ‘no-placement’ option as described below. If you don’t want files with these tags in your productions at all, make sure you select them as 'inverted tags' in Step 2.
- A warning will be displayed if there are native documents which have tags assigned to them. Don't worry about this unless you specifically want those documents to be stamped with the flagged tags
Find out more about:
- Placing Bates Stamps
- Using and placing Tags and custom text as stamps, and dealing with placement conflicts
Step 7. Choose how redactions will behave in your production
You can select a redaction mode for your production and the color for the redaction boxes. GoldFynch lets you choose between two redaction modes:
- Final mode: Regular redaction boxes will be placed on your non-native files. All the information covered by the boxes will be completely removed from the file making in unreadable and unsearchable.
- Preview mode: Translucent 'preview' redaction boxes will be placed on the areas marked for redaction. Information covered will be viewable and searchable for in the produced files.
1. Choose the redaction box color
2. Choose the redaction move
3. Click on the 'OK' button
Step 8. Choose Bates numbering option for your production
1. (optional) Enter the starting number of your Bates Number, along with a prefix if you want it added before the number
2. Click on the 'OK' button
Step 9. File naming options
In Step 3 of the production wizard, if you have selected either Native or Document-based PDFs without load files, you will be able to select the file naming convention for your production. The file naming options are:
- Bates numbers (e.g. "ABC_001.pdf")
- Original file names (conflicts will be resolved by appending a count after the file like "file(1).pdf")
- Original file names prefixed with their bates numbers ("ABC_001-file(1).pdf")
1. Select the file naming option
2. Click on the Ok button
Selecting the right file naming option will allow you to download files and productions with their original file names. Click here to see how.
Step 10. Final Review and submitting your production
GoldFynch gives you a summary of your production for you to review. It lists all the file types and tags in the production, the ones you have selected to be produced in the native format, and the ones that can only be produced in their native format (along with the reasons why.)
Click on the magnifying glass next to any of the items on the lists to load all relevant items as a list in the ‘Search’ view
Click on the '
Produce' button when you are done setting up your production:
You will receive a notification that the production request has successfully been placed:
Tracking Production Status
GoldFynch queues the production and gets to work on it. To track the process, or to view any completed productions, click on the '
Requested Productions tab' of the ‘Productions’ view.
Click on the ‘Completed’ header text to sort by completion date. The completed status for your production will change from “in-progress” to the completion date once the production is completed.
Downloading completed productions
Once the production has finished processing and becomes available, click on the '
download' icon against the production’s name to download the final production as a zip file.
You can also sort these productions by their names, dates submitted, Bates number ranges, and sizes. To sort productions by a category, click on the text of a header category that you want to sort by.
Note: The category that the table is currently being sorted by will have an arrow next to it. This also indicates the direction of the sorting: whether it’s alphabetically (A-Z,) or by date (latest-oldest.) Click on the header title a second time to toggle it into the opposite order
Other production features
Production Wizards in progress: saving and loading while producing
While entering details for a production, you can save the current state by clicking on the
Save and Close button at the bottom of the screen. This will allow you to pick up where you left off at any point in the future.
Production Wizard' tab of the ‘Productions’ view lists these productions that require additional inputs from you. The current step of production is also listed.
- To continue working on a production click on the
playicon against it.
- To delete an in-progress production click on the trashcan icon against it.
If you need help to set up a custom production, make use of GoldFynch’s Custom Production Help add-on service by clicking on the '
Request Help' button
Production Parameter Summaries
GoldFynch records the parameters that were used to create each production. You can view the summary at any time. Click here to learn more about production parameter summaries.
With every production, GoldFynch generates a log of information about its files to help cross-reference them. The logs also contain information on which files are in their native state, whether they have any redactions, etc. Click here for information about production logs.
GoldFynch allows you to share productions directly through its interface, making it extremely simple to hand them over to opposing counsel. Only the final ZIP file of the production is made available to the receiving parties. Click here to learn how to share your productions.