In a folder with many different file types, it is possible to quickly step through emails without having to click through the rest of the files. Here's how to do so using the example folder "HRCEmail_Feb13thWeb.zip"
- Click on the 'Advanced Search' button in the left pane
- Click on the 'Create New Search' button
- Click anywhere on the condition box to edit it. Alternatively, click on the edit icon (the pencil) that appears when you hover over the box
- Click on the parameter field and set it to 'directory'. The default parameter is body
- Click on the 'Browse' button to select a folder
- Select a folder from the folder list in the screen overlay and then click on the 'Select Folder' button
- Click on the '+Click to add condition' text in the query builder area to add another condition
- Click on the parameter field and set it to 'type'
- Click on the drop-down menu against 'type' and select 'email'
- Click on the 'Execute Search' button
- All the search results generated will be emails in the specified folder. Click on the name of one of the search results to go to the 'Doc view' of that file
- Click on the 'Next Document' and the 'Previous Document' buttons to step through all the search result files (which will be an exhaustive list of all email files in the specified folder). In the image shown below the file opened is the first one so the 'Previous Document' button is disabled. Additionally, you can view all the files that are part of this search in the 'Navigation Context' on the left pane. Learn more about the navigation context here.|
Things to note:
- You can change the "Sort order" drop-down to "Date: Oldest First" or "Date: Recent First" to list the emails in chronological order. Learn how to sort and filter your search results here.
- To preserve the context of your search so that the Next Document/Previous Document continues to cycle between only your search results, open attachments, or links in new tabs or browser windows. You can do this by holding the 'control' (CTRL) button and clicking on the link, or right-clicking and clicking on 'open link in new tab'. Click here to learn more about preserving the context of your search and cycling through your search results.
- This method can even be used to step through all emails in a case - use only the 'type' is 'email' parameter without the 'directory' parameter (giving a search result of all emails present in the case)
- To search for only Microsoft outlook emails set the 'type' parameter to 'msg'. To search for all other email types set the 'type' parameter to 'eml'.