In a folder with many different file types, it is possible to quickly step through emails without having to click through the rest of the files. Here's how to do so using the example folder "HRCEmail_Feb13thWeb.zip"
- Click on the 'Advanced Search' button in the left pane
- Click on the 'Create New Search' button
- Click on 'body' field and set it to 'directory'
- Click on the 'Value' field and type out the name of the folder you wish to search in (here "HRCEmail_Feb13thWeb.zip")
- Click on the +Rule button
- Change the new rule to 'type' (by default it is set to 'body')
- Click on the drop-down menu against 'type' and select 'eml'
- Click on the 'AND' button for the group connecting both the search parameters
- Click on the 'Execute Search' button
- All the search results generated will be emails in the specified folder. Click on the name of one of the search results to go to the 'Doc view' of that file
- Click on the 'Next Document' and the 'Previous Document' buttons to step through all the search result files (which will be an exhaustive list of all email files in the specified folder)
Things to note:
- You can change the "Sort order" drop-down to "Date: Oldest First" or "Date: Recent First" to list the emails in chronological order
- To preserve the context of your search so that the Next Document/Previous Document continue to cycle between only your search results, open attachments or links in new tabs or browser windows. You can do this by holding the 'control' (CTRL) button and clicking on the link, or right-clicking and clicking on 'open link in new tab'.
- This method can even be used to step through all emails in a case - use only the 'type' is 'eml' parameter without the 'directory' parameter (giving a search result of all emails present in the case)